Real Estate and Property Accounting

How we Charge

By Resource

We allocate a full time employee (FTE) at required skill level. All FTEs are fully supervised and work is reviewed by 2 layers at our end.

By Function

We allocate a mini team to handle a specific accounting function.

What we do

Process invoices

Process Payables

Process Receipts (Checks, ACH deposits, wires, ClickPay)

Perform Daily Bank Reconciliations.

Review all bank accounts for deposits, returned checks, and bank charges

Download bank statements and prepare bank reconciliations

Prepare monthly financial reports

Pay owner distributions

Process tenant bill backs monthly prior to rent billing

Billing reports to property managers

Charge tenants monthly for rent, CAM, tax and insurance (if applicable)

Send rent statements to tenants

Process and pay any mortgages

Calculate and post management fees

Property GL transfers from Quickbooks to Appfolio or any other RE software

Pay invoices via check and/or e-pay

Residential Unit turnover accounting and payables

Assist property managers with budget preparation

Enter new budgets in GL and adjust tenant CAM, tax and insurance monthly charges

Assist property managers with CAM reconciliation preparation

Enter annual CAM reconciliation charges/credits in GL

Prepare 1099’s and 1096’s

Pay property taxes

Enter new leases, renewals in ERP

Process tenant move outs, including CAM reconciliations

Post adjusting entries for reclassifications, amortization, depreciation

Set up utility invoices for auto pay

Add vendors in ERP

Assist property managers with owner and tenant questions

How we do it

Unlimited Communication

Fixed Subscription

Our Team Selection

Each client has an assigned team

The team consists of 4 team members at a minimum

The 3 ranks in the team are Associate, Manager, and a Sr. Manager

Each team has a Service VP who manages the overall service delivery and client relationship

All team members are on PST zone, no matter what location they are in (we have 3 locations)

Always up to date with no backlog

Every assigned team member is equally abreast with the work

Agile service delivery based on client need

Super users of most industry leading fin-tech

Tech provider partnerships to deliver best tech-stacks

Each client can pick and choose the preferred way to communicate

Workspace chat lines 'Slack', direct phone, email, Enterprise Cloud Conference

Typical response rate within one minute

No extras, no hidden fees, just a simple monthly subscription as agreed

All QBO clients get a free daily backup. This is an added level of security

All QBO clients get access to a sophisticated financial dashboard

Every single team member is a full-time internal employee

Fully background checked

At a minimum, has a Bachelor's Degree in Accounting / Finance

Most team members are big-4 alumni with public accounting experience

All new employees go through a training boot camp before client assignment

Importance of 'What' and 'How'

Up to the minute business picture

What you see in accounting ledgers are up to date

The client can make informed business decisions

Any questions are answered right away

Special requests are handled immediately

Compliant and Accurate

Streamlined back office means accuracy and compliance

Better planning for future

Satisfied customers, vendors, and investors

No back and forth with regulatory bodies

Unparalleled Agility

An assigned team by the client means that every client's unique needs can be served

Not bound or not limited by bloated internal processes or systems

Best of both worlds

Professional delivery, not obscene prices

Physically remote, at your fingertips

Keep the back-office costs contained and predictable while looking like a Wall Street company

No headcount, no hours count - focus on growth

Far better than an internal team

Educated and experienced, at a fraction of the cost

No exposure to work interruptions due to employee vacations/maternity

No exposure to work interruptions due to terminations

No exposure to retraining due to employee changes

Huge savings on indirect costs (rent, supplies, tax, lawsuits)

Professional grade obligation to serve

How are we different

No commitment

We are confident that you will stay on, so it is month-to-month

Client transition out (for any reason), will be fully supported

Industry Leading SLAs

When we say 'close' is done in xx-business days, we mean it

When we say we are at your fingertips, we mean it

When we promise up to date data maintenance, we mean it

Availability during the work hours

No other provider can boast about our level of response time

Very similar to having the team right next to you

Smart individuals, 'Can-Do' attitude, Go-getters

We are nice and very serious about the work

We are smart, but not egoistic

We are your back office, but your frontline of business intelligence and compliance

We are not 'Jane down the street' or 'The Biggest of All Inc.'

An assigned team means continuous attention to work

Professionally qualified means accurate accounting backend

At your fingertips means 100% accessibility

You will feel like you are our only client