Real Estate and Property Accounting

Spend time growing your business. Leave the back-office accounting to us
How we Charge
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How we Charge

By Resource

We allocate a full time employee (FTE) at required skill level. All FTEs are fully supervised and work is reviewed by 2 layers at our end.

By Function

We allocate a mini team to handle a specific accounting function.

What we do

Process invoices
Process Payables
Process Receipts (Checks, ACH deposits, wires, ClickPay)
Perform Daily Bank Reconciliations.
Review all bank accounts for deposits, returned checks, and bank charges
Download bank statements and prepare bank reconciliations
Prepare monthly financial reports
Pay owner distributions
Process tenant bill backs monthly prior to rent billing
Billing reports to property managers
Charge tenants monthly for rent, CAM, tax and insurance (if applicable)
Send rent statements to tenants
Process and pay any mortgages
Calculate and post management fees
Property GL transfers from Quickbooks to Appfolio or any other RE software
Pay invoices via check and/or e-pay
Residential Unit turnover accounting and payables
Assist property managers with budget preparation
Enter new budgets in GL and adjust tenant CAM, tax and insurance monthly charges
Assist property managers with CAM reconciliation preparation
Enter annual CAM reconciliation charges/credits in GL
Prepare 1099’s and 1096’s
Pay property taxes
Enter new leases, renewals in ERP
Process tenant move outs, including CAM reconciliations
Post adjusting entries for reclassifications, amortization, depreciation
Set up utility invoices for auto pay
Add vendors in ERP
Assist property managers with owner and tenant questions

How we do it

Each client has an assigned team
The team consists of 4 team members at a minimum
The 3 ranks in the team are Associate, Manager, and a Sr. Manager
Each team has a Service VP who manages the overall service delivery and client relationship
All team members are on PST zone, no matter what location they are in (we have 3 locations)
Always up to date with no backlog
Every assigned team member is equally abreast with the work
Agile service delivery based on client need
Super users of most industry leading fin-tech
Tech provider partnerships to deliver best tech-stacks
Each client can pick and choose the preferred way to communicate
Workspace chat lines 'Slack', direct phone, email, Enterprise Cloud Conference
Typical response rate within one minute
No extras, no hidden fees, just a simple monthly subscription as agreed
All QBO clients get a free daily backup. This is an added level of security
All QBO clients get access to a sophisticated financial dashboard
Every single team member is a full-time internal employee
Fully background checked
At a minimum, has a Bachelor's Degree in Accounting / Finance
Most team members are big-4 alumni with public accounting experience
All new employees go through a training boot camp before client assignment

Importance of 'What' and 'How'

Up to the minute business picture
What you see in accounting ledgers are up to date
The client can make informed business decisions
Any questions are answered right away
Special requests are handled immediately

Compliant and Accurate
Streamlined back office means accuracy and compliance
Better planning for future
Satisfied customers, vendors, and investors
No back and forth with regulatory bodies

Unparalleled Agility
An assigned team by the client means that every client's unique needs can be served
Not bound or not limited by bloated internal processes or systems

Best of both worlds
Professional delivery, not obscene prices
Physically remote, at your fingertips
Keep the back-office costs contained and predictable while looking like a Wall Street company
No headcount, no hours count - focus on growth

Far better than an internal team
Educated and experienced, at a fraction of the cost
No exposure to work interruptions due to employee vacations/maternity
No exposure to work interruptions due to terminations
No exposure to retraining due to employee changes
Huge savings on indirect costs (rent, supplies, tax, lawsuits)
Professional grade obligation to serve

How are we different

No commitment

We are confident that you will stay on, so it is month-to-month
Client transition out (for any reason), will be fully supported

Industry Leading SLAs

When we say 'close' is done in xx-business days, we mean it
When we say we are at your fingertips, we mean it
When we promise up to date data maintenance, we mean it

Availability during the work hours

No other provider can boast about our level of response time
Very similar to having the team right next to you

Smart individuals, 'Can-Do' attitude, Go-getters

We are nice and very serious about the work
We are smart, but not egoistic
We are your back office, but your frontline of business intelligence and compliance

We are not 'Jane down the street' or 'The Biggest of All Inc.'

An assigned team means continuous attention to work
Professionally qualified means accurate accounting backend
At your fingertips means 100% accessibility
You will feel like you are our only client